WEBSITE – PRIVACY POLICY 1. Introduction Your personal information is being processed by the Gijima Athletics News. The Gijima Athletics News respects your privacy and is committed to protecting your personal information. This Privacy Policy relates to our use of any personal information you provide to us through the Gijima Athletics News website. In order to provide you with the full range of services, we may request and/or record information about you. This Privacy Policy explains the following: •the type of information we collect; •how the information is used; •where the information is stored; •when we may contact you; •whether we will disclose your details to anyone else; and the use of cookies. Gijima Athletics News’s websites contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy notices and we encourage you to review them. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk. 2. What type of personal information is collected? When you sign up to participate in or receive a service from Gijima Athletics News website, such as a newsletter, competition or forum, we will ask for limited personal information. In the table below we set out what personal information we process, the activity on our website it covers, the legal basis upon which we process it and retention period for that data. By entering your details in the fields requested, you consent to us and our service providers to provide you with the services you selected. Type of Personal Information, Business Purpose, Legal Basis upon which it is used, Retention Period First Name; Last Name; Email AddressTo contact the Gijima Athletics News to make a comment, raise a question or query about its organization or activities Consent, for as long as necessary for the purpose of corresponding with you about your comment, question or query – we will then delete your personal information First Name; Last Name; Email AddressRegistration and to receive the Gijima Athletics News’s Newsletter, Consent, Until such time as you unsubscribe/request to be removed from the Newsletter mailing list First Name; Last Name; Email Address; Gender; Country of residence, Registration of a Gijima Athletics News’s Account and to receive the Gijima Athletics News’s email communications such as information, special offers relating to athletics and athletics events and topics you have said you are interested in. We may monitor information about your visit such as pages viewed; page interaction information and time on page in order to further tailor the website experience to you. Consent, Until such time as you unsubscribe from communications or close your account Email AddressRegistration and to receive the analysis and next steps report from the Infectious Diseases Outbreak Management Tool, Consent, Until such time as you withdraw your consent or 1 year after your registration which is the earlier First Name, Last Name, Email, If you enter a competition, Consent; Until the winner of the competition is formally announced 3. How will the information be used? To send you the information or create an account that you have registered or signed up for. If you have opted into receiving information about latest news, offers and news from us or our Official Partners then you will receive information from us or our Official Partners. We also use your personal information for the following non-marketing purposes: •we may contact you for service related reasons; •to track traffic flows and to make our website easier for you to use (see our Cookies Policy); •planning and managing our business activities by understanding aggregated analysis on behaviour and habits (see our Cookies Policy). It is easy to unsubscribe from any email messages you no longer want by contacting us (see below). 4. Where will the information be stored? Information that we collect from you may be transferred and stored outside of Johannesburg for the purposes of providing the services under the website to you. Our website is hosting on servers located within America and where you provide your personal information we have set out below where servers located that host this information. By submitting your personal information, you consent to this transfer, storing or processing. We will always take all reasonable precautions to make sure that your data remains secure, handled in accordance with this Privacy Policy and has the same legal protection as it would have if it remained in Johannesburg. Please note that the transmission of data via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically. Any transmission of such data is therefore entirely at your own risk. Where we have given you (or you have chosen) a password so that you can access certain parts of the site, you are responsible for keeping this password confidential. 5. Will Gijima Athletics News share my information with anyone else? Gijima Athletics News may disclose your personal data where it believes it is compelled to do so by law; in particular for the prevention or detection of crime, the capture or prosecution of offenders; and the assessment or collection of tax or duty. Other than our service providers who help us run our website (but unless we need your consent also) we will only share your contact information with third parties, subject to the law, to contact you directly where we have your permission. Event Organisers. If you register or sign up to receive information on our event specific web pages then we will set out in an event specific privacy policy or appendix to this privacy policy about who your information is shared with which will be available from the privacy policies page of the website. Can I find out what personal information the Gijima Athletics News holds on me? Yes. You have the right to request a copy of the personal information that the Gijima Athletics News holds about you. There will be an administration fee associated with this request and we will require two pieces of identification to prove your identity. The other rights are: Right of access: In accordance with the provisions of the data protection laws, you have certain rights to request a copy of your own personal information held by the Gijima Athletics News. You can request to receive a copy of your personal information in a readily understandable format within a reasonable timeframe (one month from the date of the request). Right to rectification: You have the right to ask to rectify inaccurate or incomplete personal information which it has about you after you have been registered for accreditation. Where the Gijima Athletics News positively knows that the personal information that it is processing is inaccurate or incomplete, the Gijima Athletics News shall, as appropriate, rectify, amend, complete or update the relevant personal information as soon as possible. Where appropriate, if the personal information in question has been disclosed to a third party that is known or believed to continue to process the personal information, the third party shall be informed of the change as soon as possible. Right to erasure: you have the right to ask to erase your personal information in some circumstances, including where the information held by the Gijima Athletics News is no longer necessary for the purposes for which it is processed, you withdraw your consent to its use, or we can no longer lawfully process the data. However, if you do exercise this right during the accreditation process then it will make providing the basis for you to participate in events difficult. Right to restriction of processing: you can restrict our processing of your data in some circumstances. This applies where, for example, if you contest the accuracy of the personal data we use or object to us using the information based on a 'legitimate interest' (see part 1, above (the right to object)). Please note that where you ask us to restrict processing, we can still store it subject to the retention period, and use it to establish or defend legal claims, which may run beyond the retention period stated. Right to data portability: This permits you to receive from the Gijima Athletics News a copy of your personal information in an electronic file or format that commonly be used on different devices and machines, and to transfer your personal data from the Gijima Athletics News to another data controller or have the data transmitted directly between two data controllers. Right to object to automatic processing: you have the right not to be subject to decisions based solely on automated processing which significantly affect them (at time of writing, the Gijima Athletics News does not process your personal data on its systems for the purposes of making decisions based on automatic processing). 7. Changes to Gijima Athletics News Privacy Policy? This Privacy Policy may be updated at any time with or without notice, including in order to comply with new practices or regulations. This policy was last updated in August 2023. You may wish to visit this page every time you submit personal information to the Gijima Athletics News’s websites. 8. Cookies and your Privacy In order to enable us to provide you with a personalised browsing experience, this website uses 'cookie' information collection technology. "Cookies" are small pieces of information that are issued to your computer when you enter a website. Cookies are stored by your browser on your computer's hard drive, and they can be used for a wide range of purposes, such as identifying your computer's previous visits to a website, and to ascertain the most popular features of a website. Please see our Cookies Policy for more information about the cookies we use. 9. Contacting the Gijima Athletics News about this Privacy Policy If you have any further questions or comments concerning the privacy of your information, please contact: In respect of the registrations to the Gijima Athletics News’s Newsletter or to Gijima Athletics News Press Releases, please go to https://www.gijimaathleticsnews.com/newsletter/unsubscribe to unsubscribe/opt-out of receiving future communications from us. 10. CCIN The Gijima Athletics News have declared the processing of personal data submitted by you to this Website to the Commission de Control des Information Nominatives, Monaco: https://www.ccin.mc/en/ who you may wish to contact should you have any questions or queries that you would like to raise with them, whether we will disclose your details to anyone else; and the use of cookies. Gijima Athletics News website contains hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy notices and we encourage you to review them. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.